We have many event night positions but please note that we need volunteers to join our committee and mentor through in many areas; this program’s mission is to keep our kids safe on grad night by providing a safe environment for them to celebrate in. This has been a successful program for 25 years and can only continue past the next year by having dedicated volunteers to keep it going. Please read on and contact Rita at [email protected] for more conversation about these positions.
This is the last year for our Food/Beverage team-if you or you and another person are interested in taking on this position then you have the perfect opportunity to see it in action now. As well as the position specific items involved with Food/Beverage; you would attend an hour meeting once a month.
Our Equipment Manager came back for this year but will not be returning next year. This is the opportunity to mentor through the management of moving our equipment and supplies, possible small construction of props etc. This is a physical position and someone with access to trucks and trailers would be helpful. As well as position specific items involved with Equipment Manager; you would attend an hour meeting once a month.
Next year will be the last year for our Treasurer and for myself, the President’s position (or co-presidents!). We need someone to mentor through the next year for both positions. In my case, the president, I would stay another year past next year and step down to Vice President so that I would be available for help.
It is also extremely valuable to have people on the committee who are available to take on as needed tasks that come up throughout the year. We meet for one hour each month.
These positions are ideal for parents of Junior High students or Freshmen/Sophomores. Please contact me at [email protected]. I believe in what this program does and am happy to help the next group of amazing volunteers take it over.
Event night positions – basic information
Please note that all volunteers need to read and sign the Volunteer Agreement Form, for convenience you can download, sign, and bring with you the night of the event. (find form here) If you have any questions please contact [email protected]
Pack/Load on Thursday and PackUp/Load back on early Sunday Meet at the container at the back of the school by the baseball field on Thursday, May 30th 9am to approx 1pm. We need trucks and/or trailers to put our equipment and supplies on for the move to Luchessi Community Center. Please have ropes/tie downs if possible. This requires physical moving of plastic bins and some larger items. The heaviest items we have are two massage chairs. We need volunteers for the reverse process on early Sunday morning -3am to approx 7am. If you can do both…GREAT! Please note we are looking for someone to be our Equipment Manager next year(s).
Thursday May 30th Set Up/Decoration Petaluma and Casa Grande both set up and decorate the Luchessi Community Center on Thursday night. We start at 3pm and go until we finish…the more people we get the faster it goes!
Saturday Decorating/Set Up 9am Saturday June 1st until approx 1 pm. We will be fixing anything that needs it from Casa’s party the night before and also putting up the decorations particular to PHS.
SECURITY Need one individual who can take the lead for security and coordinate all the security volunteers – ideally the same person for the whole night but one per shift is do-able. Please contact Rita at [email protected] if you are interested. Security people need to be at Luchessi at 6:15 for a briefing before the 6:30 shift start. Security will posted at each door of the center to make sure no one goes in and out, random checks of the restrooms, parking lot and curb checks during the first hour or so of our evening and help to make a smooth exit at the end of the evening. Other items to be covered during the briefing.
BANK and CASINO BANK The students collect Trojan Bucks all evening long in various ways- these bucks need to be converted at the bank into tickets for the prize drawing, and the bank stays busy; especially towards the end when they need to get it all turned in. The Casino bank has two attendants who convert chips from the casino into the tickets for the prize drawing, there is also one person who runs chips back and forth from the bank back to the casino and returns Trojan Bucks back to the bank.
CASINO We have eight blackjack tables and one Craps table. Possibly we will run a roulette table. Students turn in Trojan Bucks for chips and play blackjack etc. Dealers will have a briefing at 6:30 before students come in at 7.
SALON We have licensed cosmetologists cutting and styling hair. We need volunteers to paint the students nails, we may also try to have other services such as a station for sugar scrubs for hands. Briefing around 6:40 or so.
GENERAL ATTENDANTS The prize stage will need several people for help moving prizes and help with the prize system-our Prize Lead will direct you and let you know how long you are needed…could be a couple of hours. We also have attendants roaming with Trojan Bucks and handing them out for various reasons and to help and encourage students to get their prize tickets filled out and turned in. There is always something that comes up that needs to be handled. You are much appreciated! Briefing at 6:40.
CARNIVAL GAMES We are moving the games into the big assembly room this year so if you’ve worked them before it will be slightly different. This position involves keeping the games moving along, keeping track of the game equipment, handing out Trojan bucks, basic monitoring. Briefing at 6:40 or so.